is Institutional Research?
The Institutional Research (IR) office is responsible for
data collection and reporting, research activities, and special
studies that 1) provide information for improvement of college
programs and services, and 2) ensure compliance with state and
federal reporting requirements.
IR work focuses on
college/campus enrollment trends; student demographics,
persistence and degree completion; follow-up related student
outcomes, employment, transfer and satisfaction; and measures of
IR staff provide
information to support college program review, assessment and
planning processes; support proposal development and project
evaluation for outside funding; conduct studies related to
development of new instructional programs and evaluation of
college services; and respond to many ad hoc requests for
information from university staff and the public.
Enrollment - What is it?
At it most basic,
this is the number of seats taken (registrations) in a class or
program. Unless we
are talking about a single class section, this represents a
duplicate count of students-since many students register for
more than one class each term.
Enrollment - Total of full- and part- time students.
There are three basic
ways to measure enrollment at SCSU, and we frequently use the
term enrollment when referring to each of the following:
FTE (full time equivalent) Student
- FTE is based on the number of
contact hours generated by student enrollment during a term.
is calculated as fifteen (15) credit hours per semester for
an undergraduate student, twelve (12) credit hours per
semester for a graduate level 1 (master, specialist's)
student, and nine (9) credit hours per semester for a
graduate 2 (doctoral) students.
Student FTE = Student
Credit Hours / 15 Undergraduate
Student Credit Hours/12
Credit Hours/9 (Doctoral)
- This represent the number students
enrolled. To determine the annual unduplicated headcount for the University, or a program, a student is
counted only once during an academic year (summer term through
spring term) regardless of how many terms the student registers for or how many different classes the
student takes during that time period.
Why Do We Use It?
provides a common basis for talking about enrollment in all
programs and enables us to compare enrollment with other higher
South Carolina, FTE serves as the basis for college funding.
- FTE impacts the funding formula one
full year later.
This is only a partial picture of how college funding is
calculated since the funding formula is complicated and
considers other factors in addition to FTE.
How Do We Use It?
To monitor enrollment trends for programs, departments, and
- Annual information related to FTE is
reported in the SCSU Fact Book.
- During the term, current FTE figures
are compared on a periodic basis with figures from the prior
information is used to anticipate whether the University
will realize projected tuition revenue for the current year
and to gauge the impact of enrollment on projected state
reimbursement in future years.
- At the beginning of each term,
instructional administrators use FTE in combination with
enrollment (seat taken) to determine where to add or cancel
To establish ratios based on student FTE and faculty FTE for
each instructional program for each instructional program.
- The ratios are used as a management
tool to monitor progress toward campus enrollment targets.
What is the CIP?
(Classification of Instructional Programs): is a taxonomic
coding scheme of educational instructional program data of all
levels and types. The CIP is intended to reflect the manner in
which instructional program data are organized, collected and
reported, using categories that can capture the vast majority of
reportable program completion activity.
Purposes and Uses of the CIP
The CIP is
intended to establish standard terminology to improve the
communication and exchange of information on instructional
programs and to standardize record keeping. Among the intended users
of the CIP system, besides the
federal government, are state governments, local governments,
educational institutions, education research organizations,
accrediting agencies, professional associations, and individual
is designed to: 1) assist in collecting, verifying, interpreting
and reporting instructional program data; 2) aid in designing
instructional program data collection instruments; 3) assist in
educational planning, resource allocation and review through the
use of standardized instructional program data categories; and,
4) aid those responsible for responding to instructional program